Procurement

Aggregative and disaggregative procurement are two approaches to the acquisition of goods and services within the context of supply chain management. These approaches differ in how they structure procurement activities and the level of detail at which procurement decisions are made. Let's explore each approach in more detail:

In procurement management, economy and efficiency may be identified as: Whether the planning has been appropriate and procurement has been executed as planned;

Definition, Policy Requirements, Best Practices of USAID Project Recipient's in Procurement, USAID's Thresholds and USAID Procurement Documentation Needs

Pre-Qualified Supplier/Service Provider Lists consist of companies which have undergone prior assessment and are consequently deemed suitable to work with organization. Prospective suppliers / service providers to organization should undergo a prior assessment to ascertain their suitability to engage in commercial relationships with the organisation.

An Invitation to Tender can be defined as a process whereby any supplier can openly submit a tender/bid/quotation after the publication of a tender notice. Such a process can be locally or internationally focused. Before beginning a tender process, donor rules and regulations should be assessed to ensure that organization’s guidelines as listed below are consistent with those of the donor agency.

A Purchase Committee is a group of designated staff established for independent review and evaluation of purchasing documentation whose main role is to recommend the most appropriate supplier or service provider based on price, quality, stock availability, references etc.

A Request for Quotation Procedure can be defined as a process whereby a minimum of 3 written quotations are collected from relevant suppliers. If the supplies requested are between Rs 15,000 to Rs 99,999 then open quotes are acceptable. However of the supplies requested are between 100,000 to 999,000 in that case only sealed quotes would be acceptable.

Prior to the development of the procurement plan, there are a number of questions which need to be asked, some of which are as follows;