How to prepare Questionnaire for KAP Study | M&E

KAP Questionnaire

To perform a KAP Study first of all write a concept note for the study. This will set a path for the study. Tips on how to write a concept note are discussed in detail in another article but the following headings should be used as a format for a concept note for a KAP Study:

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What to Monitor? How to Set Monitoring Priorities?

The best way to select monitoring priorities is to think about the uses for the information. Determining in advance how the information will be used would allow the M&E staff to avoid gathering data that, although interesting, has no particular function. To help identify priorities, the M&E function asks the user group to consider how the monitoring data collected will be used. Some potential uses for the monitoring data include:

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How to Conduct a Project Evaluation (10 Steps)

  1. Know Why Organization Needs Evaluation
  2. Define Scope of the Evaluation Exercise
  3. Consult Planning Documents
  4. Determine Evaluation Questions
  5. Identify Skillset Required
  6. Develop ToRs and Selection Criteria for the Consultant
  7. Define Roles and Responsibilities for the Evaluation
  8. Fix Timelines
  9. Budget the Evaluation
  10. Plan Utilization of Findings

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Reporting Matrix - Sample Format

Verbal presentation, backed up by summarized document, using appropriate tables, charts, visuals and audio –visuals. This is particularly important if the organization or project is contemplating a major change that will impact on beneficiaries.

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List of Useful Indicators Used in Monitoring & Evaluation Studies

A list of indicators that can be used in projects in social, economic, political and educational sectors.

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Types of Monitoring Reports

There are at least four kinds of reports that an effective monitoring system produces:

Qualities and Characteristics of Good Reports

A lot of reports are written daily. Some of them are intended to document the progress of some activities, feasibility reports, investigation reports, some of the reports are for monitoring purposes, some are evaluation reports but it is clear that all the reports have some objective and purpose behind it. That objective and purpose can only be achieved if a report has the following qualities and characteristics:

What does a Project Monitoring Plan Contains?

Project Monitoring Plan

This section requires the names of the persons/departments who need the collected information and will use it. It can be a person like Project Manager, M&E Manager, HR Manager etc or even a department like Finance Department, HR Department, Admin Section etc. Every information collected has some application and use. Before collecting information it must be known what the collected data will be used for? Write clearly the purpose so that during collection of data the data colletor has the whole context and knows about the intended use of the information.

Qualities and Characteristics of Evaluation

  1. E        Ethically Conducted
  2. V        Values Diverse Opinions
  3. A        Accurate and Technically Adequte Information
  4. L        Leads to Continous Learning and Improvement
  5. U        Uses Participatory Methods

3 Day Training Workshop on M&E on 12-14 November 2012 in Peshawar

Moving on with the capacity building process, we have developed manuals in all of the core identified areas of HR, Finance, Procurement, M&E and IT which will be later on supplemented with a software . Some of you have already participated in the validation process of the HR and Procurement manual and later on in the HR Management Training. It is with great pleasure that we are now ready to impart training on Monitoring & Evaluation manual to institutionalize the M&E standards/best practices in your respective organizations.

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How to Write a Monitoring Report?

How to Write a Monitoring Report?

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Methods & Tools for Collecting M&E Data?

M&E Data Collection Tools

During the planning process of the M&E study that you are going to conduct you will need to decide what data and information to collect to support you in measuring and assessing the progress. Also devise way of how you will collect the data using these methods. Data collection methods will depend on the kind of indicators and the key questions that you have identified and other required information.

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Trainings in PARD in December 2012

PARD December Trainings

1.   Pakistan Academy for Rural Development, Peshawar is a Training-cum-Research Organization of the Federal Government working since 1957. The Academy offers various training programs on emerging themes of Rural Development to meet the changing needs of professionals working at various levels of governance.

 

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What are Indicators and Types of Indicators?

indicators types and Definition

Indicators are clues, signs or markers that measure one aspect of a program and show how close a program is to its desired path and outcomes. Indicators are realistic and measurable criteria of project progress. They should be defined before the project starts, and allow us to monitor or evaluate whether a project does what it said it would do. In project planning; indicators form the link between theory and practice. An indicator is a tool to help you to know whether your work is making a difference. Indicators usually describe observable changes or events which relate to the project intervention. They provide the evidence that something has happened – whether an output delivered, an immediate effect occurred or a long-term change observed.

Write a Concept Note for M&E Study

Concept Note

State explicitly why are you going to conduct this study? What are your goals? What expectations do you have? What will be the benefit of this study? Give a brief introduction of the area/project that has led to this Monitoring and Evaluation study. Be brief but cover all the important and relevant points. In this section define the scope and limitations of the study. Describe the aspects that you would be covering and those you would not. This will keep the audience concentrated on the work that you intend to do.

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