Basics of Grant Writing
Proposal should be clear, concise and avoid colloquial writing
- Should include all relevant information
Avoid unsupported assumptions
- Always cite data sources
Format for The Proposals (For US Consulate Only)
- Organization Description
- Executive Summary
- Project Justification
- Project Description
- Goals and Objectives
- Budget and budget narrative
- Key Personnel Resumes/CVs
- Project partners
- Name and brief description
- Describes the applicant’s qualifications or credibility
- Establishes who is applying for funds
- Describes applicant’s goals, objectives and clients
- Provides evidence of accomplishments
- Keep it brief and interesting
- Brief summary of the justification
- Activities and goals of your program (Who, What, When, Where, Why, How?)
- Highlights of your entire application
- Also known as Problem Statement or Needs Assessment
- Documents the need to be met or problems to be solved by the proposal
- Relates to the purpose and goals of applicant and the funder
- Why is it in the interest of the U.S. government to fund your program? What’s in it for us?
- Stated in terms of participants or beneficiaries
- Establishes the benefit of funding in measurable terms
- Describes problem-related outcomes of program
- Defines population served
- Describes the activities to be implemented
- Describes the sequence of activities, staffing, participants and their selection
- States times when objectives will be met
- Presents a reasonable scope of activities that can be accomplished in project time and with the resources allocated
Divided by categories
- Program vs. Overhead
- Salary and fringe benefits
- Airfare, taxi, per diem for hotel, meals
- Materials, banners, small equipment
- Program partner/implementer
- Other Direct Costs
- Indirect Costs
- Cost share
Provide as much detail as possible
- Trainer (100%) x $500/mo. x 12 months = $6,000
- Per diem: $10/day x 2 days x 3 people = $60 total
Make sure all costs relate to the goals and activities of the project
- Healthcare costs for youth participants of an education program
- Who are the key people that will be implementing the project?
- What are their qualifications (experience, education) to implement this project?
- If the position is new, provide a job description or list of duties.
- If you partner with organizations to implement your project provide the name and a brief description of that organization.
- Is it clear which part of the project they will be involved in? What their responsibilities will be? Who will be responsible for monitoring their work?
- Allows reviewers to gather all information and make determinations based on your vision of the program.
- Describes the plan for continuation beyond the grant period or the availability of other resources to implement the project
- Sustainability is not the same donor providing more funding
- Detail the project activities and number of participants.
- Provide examples of how the goals were met.
- Provide photos, copies of materials or other items to show program took place
- Detail challenges encountered and how you overcame them.
- Detail best practices you may have discovered that could benefit others.
- Is your program a new model?
- Provide details on how funds were spent
Click Here to Download Sample Format for US Embassy Proposal