Reporting Matrix - Sample Format

Target Readers

Stage of Project Cycle

Appropriate Format

Board of Directors

• Interim Report based on monitoring
• Evaluation

• Written report
• Written report with an Executive summary, and verbal presentation from the evaluation team.

Management Team, Project Manager, M&E Manager, Program Manager etc

• Interim, based on monitoring analysis
• Evaluation

• Written report, presented verbally by evaluation team
• Written report discussed at management team meeting

Field Staff

• Interim, based on monitoring
• Evaluation

• Written and verbal presentation at department and team levels.
• Written report presented verbally by evaluation team

• Interim, but only at significant points, and
• Evaluation

• Verbal presentation, backed up by summarized document, using appropriate tables, charts, visuals and audio –visuals. This is particularly important if the organization or project is contemplating a major change that will impact on beneficiaries.

• Interim, based on monitoring
• Evaluation

• Summarized in a written report.
• Full written report with executive summary or a special version, focused on donor concern and interest.

Wider development community

• Journal articles seminars, conferences, and website.